People who type as Judging on theMyers and Briggs personalitysystem approach life in an organized and carefully choreographed way. This is great for staying on top of your to-do list. But for some Judgers, it means that managing multiple projects, tasks and challenges can be tough. In the chaos of back-to-back deadlines, multi-tasking and leading a team, it can be difficult to keep a level head.

To help you learn how to juggle your responsibilities while staying calm and in control, try these six tips.

1. Prioritize urgent tasks

Juggling multiple projects starts with understanding what each project needs from you, and then prioritizing what you need to get done first. The only way you’ll successfully get things done is to know what you need to prioritize and when.

To help you get things in the right order, start by creating a list of action items that you’re responsible for and then sorting them into 4 categories:

• Important and urgent
• Important but not urgent
• Urgent but not important
• Neither

This lets you figure out:

• What you need to do now (important and urgent)
• What you need to plan for (important but not urgent)
• What you could delegate (not important but urgent)
• What you can delay (not important and not urgent)

If you’re not sure what’s urgent or what’s important, use these questions to help you gauge the most critical tasks and responsibilities:

• 这是否影响谁?如果一个任务只会我mpact you, it’s generally not going to be as important as a task that impacts a client or your company.
• What is the outcome of completing this task? Prioritize tasks based on the rewards or outcomes of completing the task – if it results in more revenue, getting a new client, or meeting a critical company deadline, then it’s more important than something that doesn’t have a direct impact on your business.
• What is the risk of not completing the task? Weigh up the risks of not completing the task, including lost clients, lost revenue, and lost reputation and use this to decide where it sits on your priorities list.

Organize your daily tasks based on a list of importance and urgency, with the most important tasks coming first, to help you figure out what needs to be done by you, what you can delegate, and what you can leave for later. Judgersdo not fare well in a disorganized structure. This task helps you inject the organization you crave into a messy mix of projects and deadlines.

2. Block out your time

As well as prioritizing urgent tasks, make your life easier by blocking out your time every day to make sure you’re using every hour efficiently. Rather than scrabbling around for what tasks need to be done every morning, block out your time in advance so you know exactly what you’re doing.

It’s really helpful to visually block out your time in a calendar, with color coding to clearly show you the most urgent tasks for every day and key deadlines throughout the week. This helps you to see every day at a glance and means you focus on your work rather than on your schedule.

Use your naturally pro-planning Judger mindset to keep you on track each and every day, no matter how many projects you’re handling.

3. Get comfortable delegating

If you’re responsible for juggling multiple projects at the same time, you’re going to need to get comfortable withdelegating tasks to other people. While Judgers can often resist giving up control, there’s no way to get everything done, when you need it done, if you’re trying to do it all yourself.

This is true no matter what stage of your career you’re at. Whether you have your own business or you’re working in a bigger organization, you need to know what tasks you can delegate and what you need to do yourself.

Even if you don’t have a team working for you, you can still delegate some tasks to other people like a Virtual Assistant. Think simple, repetitive tasks like answering customer comments on social media, scheduling travel or meetings, and taking calls.

4. Find where you can be flexible

Judgers aren’t known for being flexible. In fact, many Judgers like to know exactly what they’re doing and when, without dealing with curve balls and unexpected surprises. But in order to juggle multiple projects and responsibilities, you need to be able to be flexible on some things.

Find the areas of your work life where you can be flexible and where it’s important to stay adaptable. When you have a wide range of responsibilities, you’ll need to be able to deal with problems as they arise and be willing to pivot when needed.

But the secret to staying flexible is also to identify the non-negotiable parts of the project that aren’t flexible at all, like critical project deadlines. You can’t skip these things and you shouldn’t try to.

5. Be clear on others’ expectations

If you’re managing multiple projects, you need to make sure that you’re clear on the expectations for every project. The idea is that you know exactly what you’re doing for every project before you begin so there are no surprises.

This helps you to plan your time more efficiently and make sure that your clients stay happy. The key thing to remember here is to keep expectations realistic, especially when it comes to how soon you can complete projects and what you can achieve with the resources you have.

• Check in with clients: Check in early and often so you’re clear on what they’re expecting and what’s expected of you when it comes to your responsibilities. If there is any confusion or gray area, clear it up fast to avoid conflict.
• Discuss communication methods: Know how you’re going to be communicating with your clients and your team ahead of time, be specific on the channels you’ll be using and discuss how often you need to be in contact.
• Ask questions: If in doubt, ask clarifying questions to make sure you’re on the same page with your clients, your team members and/or managers.

Simple communication helps to make juggling projects less stressful by eliminating surprises and minimizing confusion.

6. Know your limits

The secret to managing multiple projects andnot getting burnt outis to know your limits. Understand what you can and can’t do so that you don’t risk hitting your breaking point mid-project.

To be able to keep your cool and work at an efficient pace long-term, you need to be realistic about what you can personally achieve in a day or a month. Time blocking and delegating can help you do more, but there is a point where you need to know what your personal limits are.

Make the top strengths of the Judger personality work for you – your naturally structured and organized mindset makes you the perfect person for juggling multiple projects, as long as you can stay flexible and take both a broad and detailed approach to scheduling and planning.